EXECUTIVE ASSISTANT TO ASSIST THE CEO & DIRECTOR OF PHILANTHROPY
ABOUT THE COMMUNITY FOUNDATION:
The Community Foundation for Ireland believes in a fair, caring and
vibrant Ireland for now and the future. We work with individuals,
families, corporates and other trusts and foundations to translate
giving in the moment to giving that is strategic and impactful. We
respond to Ireland?s complex needs by building deep relationships
with non-profit organisations working at the coal face. We build
platforms with local communities and collaborate with the public
sector. We use our knowledge to help donors translate their
aspirations of giving back into effective investments of their
experience and resources. We have been providing grants since **Apply
on the website** and to date we have given out over ?**Apply on the
website** million to communities in Ireland and abroad. We have a
dedicated and committed staff; they have extensive experience of
grant-making from working with over 5,**Apply on the website**
non-profit organisations at a national, regional, and local level
throughout Ireland and overseas. With over 1,**Apply on the website**
community foundations globally, the community foundation model is
proven and effective model for social change.
CONTRACT FULL time on a **Apply on the website** month fixed term
contract.
SALARY Range **Apply on the website**,**Apply on the website** to
?**Apply on the website**,**Apply on the website**
JOB BRIEF
We are looking for an Executive Assistant to the Chief Executive
Officer (CEO) and who will also provide some support to the Director
of Philanthropy. A brilliant multi-tasker, to provide high-level,
confidential administrative support to the office of the CEO. Duties
may be clerical, administrative, and project-based, meeting and event
management, and include scheduling travel, arranging meetings,
handling information requests, preparing reports and correspondence
and liaising with board members and other stakeholders.
This position is often privy to confidential information and as such,
requires diplomacy and discretion. You will work on a one-to-one basis
on a variety of tasks related to the CEO?s working life and
communication.
You will be at the heart of the organisation. Working alongside our
CEO, you will prove invaluable in helping support them with the
day-to-day running of the foundation with administrative and
secretarial work.
KEY RESPONSIBILITIES
* Manage the CEO's calendar and schedule meetings and appointments
* Act as the point of contact between the CEO and internal/external
clients
* Screen and direct phone calls and distribute correspondence
* Generate and produce reports, presentations, and briefs.
* Prepare documents for CEO's signature.
* Take minutes during meetings.
* Devise and maintain filing system.
* Manage information flow in a timely manner
* Organize events, presentations, and event follow up for the
company.
* Devise and maintain filing system.
* Liaise with Communications on behalf of the CEO.
* Schedule meetings for the Director of Philanthropy, assist with
events and provide report formatting and proofing.
* Collection of signatures for and filing of fund agreements with
Finance
KEY REQUIREMENTS
* At least five years? experience as a PA, Executive Assistant or
similar with knowledge of diary and travel management
* High level of IT competency, Excellent MS office skills
* Discretion and confidentiality
* Excellent verbal and written communication skills
* Ability to multitask and prioritise workload.
* Knowledge of the charity sector would be beneficial
* Excellent written and spoken English
* Eligibility to work in Ireland
* PA diploma or certification would be considered an advantage
KEY SKILLS
* Discretion and trustworthiness: you will often be party of
confidential information.
* Flexibility and adaptability.
* Good oral and written communication skills.
* Organisational skills and the ability to multitask.
* The ability to be proactive and take the initiative.
* Tact and diplomacy.
* Communication skills.
WHAT WE OFFER
* Generous Annual leave: **Apply on the website** days annual leave
per year pro rata, rising to **Apply on the website** days after 1
year
* PRSA: Option to join the Company?s PRSA scheme after six months'
service.
* Flexible working practices
* Training and Development Opportunities
* Volunteer days: two days paid leave per annum to be spent
volunteering in the community and voluntary sector
* Access to our Employee Assistance Programme
* Cycle to work scheme.
* TaxSaver commuter scheme
* Supports to set-up home office and provision of all necessary IT
infrastructure for remote working.
To apply for this role, please email your CV and covering letter to
**Apply on the website** by 5pm JANUARY **APPLY ON THE WEBSITE**ST ,
**APPLY ON THE WEBSITE**.
Please include EXECUTIVE ASSISTANT RECRUITMENT in the subject line of
your email.
_THE COMMUNITY FOUNDATION FOR IRELAND IS COMMITTED TO CREATING A
DIVERSE ENVIRONMENT AND IS PROUD TO BE AN INCLUSIVE EMPLOYER. ALL
QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT WITHOUT
REGARD TO RACE, COLOUR, RELIGION, GENDER, GENDER IDENTITY OR
EXPRESSION, SEXUAL ORIENTATION, NATIONAL ORIGIN, GENETICS, DISABILITY,
AGE, OR SOCIO-ECONOMIC STATUS._
We need : English (Good)
Type: Permanent
Payment:
Category: Others
